The website of the City of Lake Geneva could be updated soon.
City Council members unanimously approved on December 28 the purchase of CivicEngage, a website redesign and upgrade software, and CivicClerk, an agenda management software and meeting minutes, from CivicPlus for around $ 20,000.
City clerk Lana Kropf said the city’s website, www.cityoflakegeneva.com, was in need of an upgrade. She said the CivicEngage software will also make it easier for people to access the website on their phones.
“I think this is something that will help us a lot,” Kropf said. “This is a website redesign. Our current website is not responsive, so it is not automatically sized for mobile features, which we use our phones for a lot of things today compared to a desktop or laptop.
Kropf said CivicClerk software will make it easier for city staff to develop meeting agendas and for residents to access agendas and minutes.
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“CivicClerk is a calendar and minutes management module on top of this where we can have a workflow between several departments, things that have to go to certain bodies, so that we don’t have any duplication. in the diaries, ”Kropf said.
Alderman Cindy Flower said she was in favor of the software, but would like to give city staff more time to review and provide feedback on the programs. She asked if city council could wait until the end of January to vote on the contract with CivicPlus to purchase the programs for around $ 20,000.
“I just don’t like having to make a quick decision on something,” Flower said. “I mean the price sounds good and the software is awesome. I’m just a little nervous that we’re going to embark on something that not everyone in town has had a chance to comment on.
Kropf said the city has a deadline for the end of 2021 to purchase the software for around $ 20,000. However, she said she could contact CivicPlus officials to ask if they could extend the deadline. She said city staff had looked at other website upgrade software, but were mostly impressed with CivicEngage.
“This is the one that has really reached the top for us, as something user-friendly on our end and something that we think will be user friendly for the end user as well,” Kropf said. “We were really impressed and very satisfied with the product they were offering, especially at the price we were offered. “
Kropf said she texted city staff to attend “demo calls” to learn more about the programs and provide commentary. She said the “demo calls” were well attended.
“There was the option to have it reviewed and have them participate in these ‘demo calls’,” Kropf said.
Flower offered Kropf to ask CivicPlus if he could extend the deadline for the council to vote on the contract in late January, and if he couldn’t extend the deadline, hold a special city council meeting on December 30 to vote. on software purchases.
Flower’s motion failed by a 3-4 vote, with Alderman Mary Jo Fesenmaier, John Halverson and Flower voting “yes” and Alderman Joan Yunker, Ken Howell, Shari Staube and Tim Dunn voting “no”.
Howell said he wanted to vote on software purchases while the $ 20,000 price tag was still available.
“I think we should accept it now based on the fact that everyone is so in love with it and not completely losing,” Howell said.
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